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Compensation: 63k – 75k / year

Location: Tulsa, OK

Position: Executive Assistant to CFO

Inceed has partnered with a great company to help find a skilled Executive Assistant to CFO to join their team! This is an exciting opportunity for an experienced administrative professional to work directly with executive leadership and contribute to the success of a dynamic organization. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced environment and enjoys providing support to multiple departments.

Responsibilities:

• Serve as the primary point of contact for the CFO, managing calendars, scheduling meetings, and coordinating travel arrangements.

• Prepare, review, and distribute reports, presentations, and correspondence on behalf of the CFO.

• Track and manage deadlines, projects, and deliverables, ensuring the CFO remains informed of progress.

• Coordinate onboarding materials and assist with scheduling interviews or meetings as requested by the HR team.

• Support company-wide HR initiatives, such as training sessions, recognition programs, or events.

• Prepare and distribute vendor communications or other routine correspondence for the accounting team. • Provide general administrative support to the accounting and HR teams as needed.

• Maintain and organize shared departmental files, both digital and physical, ensuring efficient retrieval.

• Act as a liaison among internal departments, associates, and external stakeholders to facilitate communication and coordination.

Required Qualifications & Experience:

• Minimum of 3 years of experience in an executive or administrative support role, preferably within HR or Accounting functions.

• Exceptional organizational and time management skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• High level of professionalism, discretion, and confidentiality.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Nice to Have Skills & Experience:

• Bachelor’s degree in Business Administration, Human Resources, or a related field.

• Experience providing administrative support to senior leadership.

• Strong written and verbal communication skills.

Perks & Benefits:

• Comprehensive benefits package available

Other Information:

• Candidates should be self-starters who do not require micromanagement.

• Must be extremely organized and detail-oriented.

• This position involves providing some administrative support to the Accounting and HR departments in addition to the CFO.

If you are interested in learning more about the Executive Assistant to CFO opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time.

We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.

Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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