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Position: Administrative Support Specialist

Compensation: $50,000 – $55,000 annually, depending on experience

Location: Edmond, Oklahoma

Inceed has partnered with a great company to help find a skilled Administrative Support Specialist to join their team!

Join a dynamic team where your contributions are visible and valued. As an Administrative Support Specialist, you’ll play a crucial role in estimating, project coordination, bookkeeping, and administrative operations. This is a fantastic opportunity to grow within a supportive environment, working on diverse projects and gaining exposure to financial operations and business development.

Key Responsibilities & Duties:

• Maintain proposal dashboards and estimate processes
• Organize data for job quotes and cost summaries
• Support team in preparing client proposals
• Ensure project documentation in Asana is current
• Assist with data entry and expense tracking in QuickBooks Online
• Update spreadsheets for financial tracking
• Reconcile credit card transactions
• Participate in weekly bookkeeping meetings
• Manage administrative tasks for smooth operations
• Organize digital files and communication logs

Required Qualifications & Experience:

• Strong work ethic with attention to accuracy
• Positive, team-oriented attitude
• Curiosity and eagerness to learn new systems
• Experience with numbers, logic, and details
• Proficiency in QuickBooks Online and Excel/Google Sheets

Nice to Have Skills & Experience:

• Familiarity with accounting or office management tasks
• Interest in business operation projects or CRM systems

Perks & Benefits:

• Comprehensive and competitive benefits package—details shared during later stages

Other Information:

• Full-time, in-office with hybrid flexibility after 90 days
• Regular check-ins, mentorship, and training opportunities

If you are interested in learning more about the Administrative Support Specialist opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time.

We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.

Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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