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Position: Executive Assistant

Compensation: $ 70,000 – $ 85,000 annually, depending on experience

Location: Tulsa, Oklahoma

Inceed has partnered with a great company to help find a skilled Executive Assistant to join their team!

Step into an exciting role where you’ll be the backbone of the executive operations, supporting the Chief Operating Officer in an evolving nonprofit healthcare environment. This opportunity has arisen due to organizational changes, creating a unique chance for you to make a significant impact by ensuring smooth operations and strategic alignment. Join a dynamic team dedicated to mission-driven impact and innovation in healthcare services.

Key Responsibilities & Duties:

• Serve as primary partner to the COO, managing priorities and alignment
• Oversee complex scheduling and calendar management
• Prepare, proof, and organize confidential documents and reports
• Coordinate board-level and cross-functional meetings
• Track key operational initiatives and ensure milestones are met
• Build strong partnerships across departments
• Serve as a communication bridge for the COO’s office
• Quickly learn and navigate multiple technology platforms
• Assist in coordinating special projects and strategic initiatives
• Manage expense reports and vendor communications

Required Qualifications & Experience:

• 5+ years supporting senior leadership roles
• High School Diploma or Equivalent
• Strong emotional intelligence and relationship-building skills
• Proven success in fast-paced, mission-driven environments
• Excellent organizational skills and attention to detail
• Sound judgment and ability to maintain confidentiality

Nice to Have Skills & Experience:

• Experience in nonprofit or healthcare organizations
• Familiarity with multi-site organizational structures
• Technological aptitude and digital agility
• Experience with community-based mental and substance use disorder services

Perks & Benefits:

• This opportunity includes a comprehensive and competitive benefits package—details will be shared during later stages of the hiring process.

Other Information:

• Regular and predictable attendance is essential
• Employee must be willing to perform job-related travel

If you are interested in learning more about the Executive Assistant opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time.

We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.

Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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